Do you know where the master copies of your Web files are?
Since most campus publishers produce their Web files on their Macintosh or PC and then upload those files to the central server, there are two copies of every Web document: one on the server and one on the Mac or PC.

1. Which ones are the masters?
2. Are they on the Web?
3. Are they on the Mac or PC on your desk? If so, where?
4. Are they on the Mac or PC of a staff member who left last month?
5. If so, where on that particular machine are they?

If you are managing 1 file or 10 files, these questions are trivial. If you are managing 100 files or 1,000 files, they are important questions. You should know the answers and everyone in your department involved in Web publishing should know the answers, too.

You should put into place a procedure for storing master documents that is safe and convenient. Basically, you have two options.

1. Consider the files on the Web Server the "master copies."
2. Consider the files on your PC or Mac the "master copies."

Either option is acceptable. The important things to remember are:
Once you select an option, stick to it. Everyone in your group must know which option is in place in your department.